{"id":136,"date":"2019-07-21T14:29:23","date_gmt":"2019-07-21T14:29:23","guid":{"rendered":"https:\/\/ballincolligbasketball.ie\/?page_id=136"},"modified":"2019-08-23T10:53:10","modified_gmt":"2019-08-23T10:53:10","slug":"travel","status":"publish","type":"page","link":"https:\/\/ballincolligbasketball.ie\/?page_id=136","title":{"rendered":"Policy for Funding of Teams Travelling To Away Tournaments:"},"content":{"rendered":"\n

Policy for Funding of Teams Travelling To Away Tournaments:<\/strong><\/p>\n\n\n\n

Scope<\/p>\n\n\n\n

The scope of this policy covers any team requesting funding from Ballincollig Basketball Committee for any travel taking place on or after January 1st 2018.<\/p>\n\n\n\n

Objectives<\/p>\n\n\n\n

Ensure responsible use of our clubs funds.<\/p>\n\n\n\n

Provide transparency to the club and parents on the sources and uses of all funds<\/p>\n\n\n\n

Allow all players fully participate on teams regardless of people’s financial situation by providing clear advance notice of upcoming costs.<\/p>\n\n\n\n

Procedures<\/p>\n\n\n\n

Requests for Financial Support need to be received by the Treasurer 5 weeks ahead of travel in writing from the Head Coach using the template attached to outline approximate costs.<\/p>\n\n\n\n

Advance notice of approximate upcoming costs should be provided to members or their parents in writing 4 weeks ahead of travel, without committing to final amounts but allowing members\/parents the opportunity to make staged payments as needed.<\/p>\n\n\n\n

The committee will provide a decision on funding within one week of receiving the request.<\/p>\n\n\n\n

If the organizing body changes start times within the four weeks the decision may be revisited.<\/p>\n\n\n\n

Once known, the team\u2019s contribution should be split evenly between everyone travelling in the official club party of 12 players, 2 coaches and 1 manager.<\/p>\n\n\n\n

Parents, other than coaches & managers are responsible for their own accommodation.<\/p>\n\n\n\n

Members should be encouraged to use MyClubFinances to contribute their portion at a time and instalment that works for them.<\/p>\n\n\n\n

Deadline for receipt of money is 48 hours before departure.<\/p>\n\n\n\n

Any bill that can reasonably be paid directly by the club will be paid by bank transfer or cheque, thus avoiding the use of large amounts of cash.<\/p>\n\n\n\n

Within one week of returning, the approximate costs and actual costs should be reconciled and submitted to the Treasurer with receipts accompanying any expense over \u20ac30.00.<\/p>\n\n\n\n

Each decision is unique and will be made on a case by case basis<\/p>\n\n\n\n

The contribution from the club will be assessed based upon: Distance to travel, Game Times, Travel times, Numbers Travelling, Competition prestige, Nights away, Players age<\/p>\n\n\n\n

REQUEST FOR FUNDING FOR AWAY TOURNAMENTS<\/p>\n\n\n\n
Request Date<\/td> <\/td>Competition Name<\/td> <\/td><\/tr>
Team<\/td> <\/td>Competition Dates<\/td> <\/td><\/tr>
Head Coach<\/td> <\/td>Location<\/td> <\/td><\/tr><\/tbody><\/table>\n\n\n\n
 <\/td>Expense<\/td>Forecast<\/td>Actual<\/td>Receipt<\/td><\/tr>
1<\/td>Travel (Bus, Petrol, Aircoach)<\/td> <\/td> <\/td>Yes \/ No<\/td><\/tr>
2<\/td>Hotel (*breakdown below)<\/td> <\/td> <\/td>Yes \/ No<\/td><\/tr>
3<\/td>Food<\/td> <\/td> <\/td>Yes \/ No<\/td><\/tr>
4<\/td> <\/td> <\/td> <\/td>Yes \/ No<\/td><\/tr>
5<\/td> <\/td> <\/td> <\/td>Yes \/ No<\/td><\/tr>
6<\/td> <\/td> <\/td> <\/td>Yes \/ No<\/td><\/tr>
7<\/td> <\/td> <\/td> <\/td>Yes \/ No<\/td><\/tr>
 <\/td>Grand Total<\/td> <\/td> <\/td> <\/td><\/tr><\/tbody><\/table>\n\n\n\n

Hotel Breakdown<\/p>\n\n\n\n
Room Type<\/td>Count<\/td>Nightly Rates<\/td>Nights<\/td>Total<\/td><\/tr>
Triple Rooms<\/td> <\/td> <\/td> <\/td> <\/td><\/tr>
Double rooms<\/td> <\/td> <\/td> <\/td> <\/td><\/tr>
Single Rooms<\/td> <\/td> <\/td> <\/td> <\/td><\/tr>
Grand Total<\/td> <\/td> <\/td> <\/td>\u20ac<\/td><\/tr><\/tbody><\/table>\n\n\n\n

Committee Decision<\/p>\n\n\n\n
Request Date<\/td>  Treasurer<\/td>  Total Forecast<\/td>   Total Actual<\/td><\/tr>
 <\/td> <\/td> <\/td> <\/td><\/tr>
Decision Date<\/td>  Approver #1<\/td>  Approver #2<\/td>  Club Contribution<\/td><\/tr>
 <\/td> <\/td> <\/td>  <\/td><\/tr><\/tbody><\/table>\n","protected":false},"excerpt":{"rendered":"

Policy for Funding of Teams Travelling To Away Tournaments: Scope The scope of this policy covers any team requesting funding from Ballincollig Basketball Committee for any travel taking place on or after …<\/p>\n","protected":false},"author":4,"featured_media":0,"parent":155,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-136","page","type-page","status-publish","hentry"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/ballincolligbasketball.ie\/index.php?rest_route=\/wp\/v2\/pages\/136","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/ballincolligbasketball.ie\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/ballincolligbasketball.ie\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/ballincolligbasketball.ie\/index.php?rest_route=\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/ballincolligbasketball.ie\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=136"}],"version-history":[{"count":3,"href":"https:\/\/ballincolligbasketball.ie\/index.php?rest_route=\/wp\/v2\/pages\/136\/revisions"}],"predecessor-version":[{"id":2103,"href":"https:\/\/ballincolligbasketball.ie\/index.php?rest_route=\/wp\/v2\/pages\/136\/revisions\/2103"}],"up":[{"embeddable":true,"href":"https:\/\/ballincolligbasketball.ie\/index.php?rest_route=\/wp\/v2\/pages\/155"}],"wp:attachment":[{"href":"https:\/\/ballincolligbasketball.ie\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=136"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}